Hot Designs Work Agreement
ESTIMATES Jobs are estimated based on a Client's description and direction. The amount of time projected to complete the work at the current hourly design rate is usually given in a range. If at any time during the project direction changes and the estimate is affected, you will be notified of the change.
ACCEPTANCE OF WORK All work to date is accepted by the Client when the Client gives the designer authorization to proceed with changes.
PROJECT CANCELLATION If at any time the Client cancels a project, the Client is responsible for all payments for accepted work to date. This includes unpublished work. If a deposit has been collected, a refund can be made, but Client is responsible for payment for all accepted work.
DEPOSITS Deposits of 50% of the maximum estimate are required from new clients before new work begins. No web design or logo development will begin until a deposit is collected.
PAYMENT TERMS All invoices are due within 7 days of completion of work. New client invoices may be due before work is released for printing, or before web design work is uploaded, until a credit history is established. Hot Designs may hold release of final artwork or remove artwork from web servers if payment terms are not met. Late fees of 10% every 30 days will be added, and retainers for future work will be required until credit is re-established.
Final payment for work is due before uploading new web sites to your final domain and before artwork is released for printing. If we are working directly on your domain, Hot Designs may upload the new site live as a courtesy, before final payment has been made. The final invoice is due in 7 days with no acceptions. Non-payment will result in web pages being removed from the server, and a re-upload fee of $60 will apply.
PAYMENT METHODS • Checks are preferred. • MasterCard and Visa are accepted through PayPal. A 3% fee is added to electronic invoices.
PAPERLESS INVOICES All invoices are paperless and sent via email in a pdf format for administrative cost savings.
PAYMENT TERMS FOR PRINTED JOBS Hot Designs outsources all printing.
Payment for the all completed design work is due before artwork is released for printing. Printing is payed for upon placing order. Hot Designs can place online print orders for a small fee, using the printer of your choice or one recommended by Hot Designs.
PROJECT EXPENSES ALL out-of-pocket charges are billed in addition to the hourly design rate. These will be reflected in a quote if possible. If your project requires any of the following, these items are in additional to the hourly rate:
• Stock photography - per photo charge - varies depending on source • Color printouts / paper mock-ups - $1 per printed 8.5 x 11 page • Color proofs from outside printing vendors • CD's ($10 per CD to burn) • Delivery fees • Parking / toll fees when travel is needed to complete a project • Any other special materials or out-of-pocket materials or fees incurred to complete a project • Additional files and formats requested after project is completed and billed if in excess • Travel or meeting time may be billed at $30 per hour.
RUSH Charges: Important: If your deadline is extrememly tight, and other projects have to be moved to accommodate your project, a Rush Charge will be added to your invoice (minimum $25). If you require a project over a weekend, Rush Charges will double. Weekend service is not always available. Call if you a have a super rush project.
WORK TERMS AGREEMENT AND BILLING INFORMATION
*Company Name
Your Name
*First *Last
*Phone *Email address
Billing Address:
*Street Address *City *State *Zip
I understand and accept the terms of this agreement.
Click only once. The process may take a few moments.
Do not close this window until you see the confirmation of delivery.
