Hot Designs Work Agreement
ESTIMATES Jobs are estimated based on your description and direction. The amount of time projected to complete the work at the current hourly design rate is usually given in a range. If at any time during the project, direction changes and the estimate is affected, you will be notified of the change.
ACCEPTANCE OF WORK When Hot Designs presents a round of ideas to a client on a new project, and the client makes any edits for the designer to begin another round of changes, the work to date has been accepted. Going forward with more changes indicates acceptance of the work to date at all points during the project.
PROJECT CANCELLATION If at any time the client cancels a project, the client is responsible for all payments for accepted work to date. This includes unpublished work, and any work the client has accepted through the point of cancellaton. If a deposit has been collected, a refund minus all accepted work can be made.
PAYMENT TERMS All invoices are due within 7 days of completion of work. Some invoices may be due before work is released or web design work is uploaded. Hot Designs may hold release of final artwork or remove artwork from web servers if payment terms are not met. Late fees of 10% every 30 days will be added, and retainers for future work will be required until credit is re-established.
DEPOSITS Deposits of 50% of the maximum estimate are required from new clients before new work begins. Deposits of 50% of the maximum estimate are required for all web design and logo work, regardless of new client status. (this is not required of maintenance) Final payment for work is due before uploading web sites to your final domain. If we are working directly on your domain and Hot Designs makes the work live as a courtesy, before final payment has been made, you have 7 days to pay the final invoice. Non-payment will result in web pages being removed, and a re-upload fee of $60.
PAYMENT METHODS • Checks are preferred. • MasterCard and Visa are accepted through PayPal. A 3% fee is added to PayPal invoices.
INVOICES All invoices are paperless and sent via email in a pdf format. This is a cost-saving method of handling the accounting.
PAYMENT TERMS FOR PRINTED JOBS Hot Designs outsources all printing. If we are managing the printing for your project:
1) Payment for the all completed design work plus the cost of printing is due before placing any printing orders.
PROJECT EXPENSES ALL out-of-pocket charges are billed in addition to the hourly design rate. If your project requires any of the following, these items are in additional to the hourly rate:
• Stock photography - per photo charge - varies depending on source • Color printouts / paper mock-ups - $1 per printed 8.5 x 11 page • Color proofs from outside printing vendors • CD's ($10 per CD to burn) • Delivery fees • Parking / toll fees when travel is needed to complete a project • Any other special materials or out-of-pocket materials or fees incurred to complete a project • Additional files and formats requested after project is completed and billed if in excess • Travel or meeting time may be billed at $30 per hour.
RUSH Charges: Important: If your deadline is extrememly tight, and other projects have to be moved to accommodate yours, a Rush Charge will apply (minimum $25). If you require a project over a weekend, Rush Charges will double. This service is not always available. Call if you a have a super rush project.
WORK TERMS AGREEMENT AND BILLING INFORMATION
*Company Name
Your Name
*First *Last
*Phone *Email address
Billing Address:
*Street Address *City *State *Zip
I understand and accept the terms of this agreement.
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