Hot Designs Work Authorization and Agreement
ESTIMATES
Jobs are estimated based on a Client's description and direction, or the direction agreed upon between both parties before work commences. Estimates are based upon the amount of time projected to complete the work at the current hourly design rate, and is usually given in a range (ie: $500-750), due to the varying degrees of unknowns during a project. If at any time during the project direction changes and the estimate is affected, The Client will be notified of the change.
ACCEPTANCE OF WORK AND DESIGN CHANGES DURING A PROJECT
The design process is fluid and sometimes collaborative. Because of this, each time the client requests and/or authorizes further changes from the original design, all work up to that point is considered complete and is subject to billing.
PROJECT CANCELLATION AND REFUNDS
If at any time the Client cancels a project, the Client is responsible for all payments for completed work to date. This includes unpublished work for any reason. If a deposit has been collected, a pro-rated refund will be made.
COMMENCEMENT OF WORK FOR NEW CLIENTS
Deposits of up to 50% of the maximum estimate will be required from new clients before new work begins. No web development or logo work will begin without a deposit. Deposits are collected for any job estimated over $500 without exception.
PAYMENT TERMS
All invoices are due within 7 days of completion of work once a relationship with a client has been established and new work is done without deposits. Some invoices may be due before work is released for printing, or before web design work is uploaded, until a credit history is established. Hot Designs may hold release of final artwork or remove artwork from web servers if payment terms are not met. Non-payment for courtesy uploads will result in web pages being removed from the server, and a re-upload fee will apply.
PAYMENT METHODS
• Checks are preferred payment method
• MasterCard and Visa are accepted through PayPal. A fee of 3% is added to these invoices.
PAPERLESS INVOICES
All invoices are paperless and sent via email in a pdf format for administrative cost savings. You will not receive a paper invoice via mail.
TERMS FOR PRINTED JOBS
Hot Designs outsources all printing, and can help you through the printing process as a consultant. Payment for the all completed design work is due before artwork is released for printing.
Hot Designs can place online print orders for a small fee. We can use the printer of your choice or one recommended by Hot Designs. Your printing order will only be placed with payment. Hot Designs will oversee the approval process of the printed order and follow up with the delivery of the order.
PROJECT EXPENSES
ALL out-of-pocket charges are billed in addition to the hourly design rate. These will be reflected in a quote if possible. If your project requires any of the following, these items are in additional to the hourly rate:
• Stock photography - per photo charge - varies depending on source
• Color printouts / paper mock-ups - $1 per printed 8.5 x 11 page
• Color proofs from outside printing vendors
• CD's ($10 per CD to burn)
• Delivery fees
• Parking / toll fees when travel is needed to complete a project
• Any other special materials or out-of-pocket materials or fees incurred to complete a project
• Additional files and formats requested after project is completed and billed if in excess
• Travel or meeting time may be billed at $30 per hour.
WORK TERMS AGREEMENT AND BILLING INFORMATION
*Company
Name
Company Representative
*First
*Last
*Phone
*Email
address
Billing
Address:
*Street
Address
*City
*State
*Zip
I understand
and accept the terms of this agreement.
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