PAYMENT TERMS

New Clients  Deposits of half the estimate are required from all first-time clients before new work begins. All logo work requires a deposit of half the estimate.

Payment Terms
All invoices are due within 7 days, after completion of work. Hot Designs may hold release of final artwork if payment terms are not met.

Web Site Design  Deposits of 50% of the total estimate are requeired for all new web site design work. Final payment for all work is due before uploading web sites to your final domain.

On-going web maintenance  If good credit is not established, upfront retainers will be required for any web maintenance or other on-going projects. No work will be done without prepayment. If credit is established, web maintenance is billed monthly, or at every $250 interval.

Late Payments Late fees will be added to unpaid balances past 30 days, and pre-payments for all future will be required until a good credit is re-established.

On-going projects
Billing is either bi-weekly or monthly for all work to date. Delays in payments will cease continuation of the project.

Payment Methods
Checks are preferred. Initial work will begin when the check is received by Hot Designs.

Payments can be made with a PayPal invoice, using your MasterCard or Visa account. (you do not need a PayPal account to pay the invoice) 3% of total invoice will be added to offset the costs of using PayPal.

Non-Payment of Invoices
Hot Designs has the right to withhold the release of design work to the final domain destination, remove it from your web server if uploaded as a courtesy before payment or maintenance payments are not met, or to withhold release of final any artwork to a printer if ALL Payment Terms above are not met.

ESTIMATES
Jobs are estimated based on your description and direction. The amount of time projected to complete the work at the current hourly design rate is usually given in a range. If at any time during the project, direction changes and the estimate is affected, you will be notified of the change.

Acceptance of Work
When Hot Designs presents a round of ideas to a client on a new project, and the client makes any edits for the designer to begin another round of changes, it is assumed that the work to date has been accepted. Going forward with more changes indicates acceptance of the work to date at all points during the project. Therefore payment for all work to date is owed.

Project Cancellation
If at any time the client cancels a project, all payments for work to date will be payed. This includes unpublished work, and any work the client has accepted through the point of cancellaton. (exceptions for first time Deposits where client may receive a partial refund)

Hourly design rate
$50 per hour

Minimum charge for any design work: $15

• Stock photography - per photo charge - varies depending on source
• Color printouts / paper mock-ups - $1 per printed 8.5 x 11 page
• Color proofs from outside printing vendors
• CD's ($10 per CD to burn)
• Delivery fees
• Parking / toll fees when travel is needed to complete a project
• Any other special materials or out-of-pocket materials or fees incurred to complete a project

Other Charges:

• Rush charge $25: if your deadline is within 48 hours and other projects have to be moved to accommodate it.
• Rush charges will apply if you request a project over a weekend. This service is not always available. Call if you a have a super rush project.
• Additional files and formats requested after project is completed and billed (not automatic)
• Travel or meeting time may be billed at $30 per hour after the first hour. Initial meetings are not billed.

PAYMENT TERMS FOR PRINTED JOBS  
Hot Designs is not a printer. All printing is outsourced.

1) Payment for the completed design work is due before placing any printing orders or release of artwork to any printers.  

2) Payment for total printing order payment is due upon printing order of Hot Designs is handling the printing.

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